|The famous five:
all management concepts conceived in Japan, 5S, too sounds exotic
- translate it from
the Japanese, and yet again, it becomes simple common sense.
out all that, is unnecessary and eliminate it
things found to be necessary are put in order so that they
lie ready for use when needed
workplace, equipment and prevent defects
make cleaning and checking routine
and training, personal Kaizen to the previous 4 steps.
use of time by adopting some of our "Top Six" tips:
Write down your goals (it's only a wish until you write it down
) Goals must be useful, measurable and attainable. Prioritize
your goals using "A,B,C" method.
= High, B
= Medium, C
= Low, Evaluate your goals daily. Visualize your goals - imagine
how you will achieve your goals and "do it"
Procrastination is the one time waster of which you have control.
How to keep
procrastination under control:
||slice the task
into more manageable pieces and start on the easiest one.
||get a clear
picture of the task by discussing and rationalizing with others.
||chart your progress.
||set a deadline
for completing the project.
The average employee is interrupted every 9 minutes. This equals
48 interruptions per day
How to handle
it's necessary, handle immediately.
it's unnecessary, stop it or avoid it.
it's untimely, reschedule it.
Manage Your Telephone Time:
The telephone is both a terrific time saver and an insidious thief:
Unfortunately, phones are a primary source of interruptions. In
fact, 40% of managers spend more than 2 hours per day on the phone.
How to manage
your phone calls:
calls through an assistant or answering machine.
||if the person
you're calling isn't available, leave a precise message -
you're more likely to get an answer back without calling again.
dialing to save valuable time.
before lunch or the end of the day - people get to the point
faster when lunch or quitting time draws near.
||keep a phone
log in your planner to record decisions and discussions.
You should handle paper only once. Try the TRAF
you have an assistant, delegate the sorting, screening and
tossing of mail
a folder handy for each person you deal with on a regular
basis - when that person comes to see you, open the folder
and take care of all the items at once
an action folder or action page in your planner
a discard date on papers that will outlive their usefulness
and clutter your files
Plan shorter and More Effective Meetings:
Meetings can be a big time waster. Before you set up a meeting,
evaluate your agenda and determine if the information could be
shared more efficiently by distributing it with a routing slip.
If it's necessary
to schedule a meeting:
allot more time for meetings than necessary - many times all
the tasks can be completed in less time than originally scheduled.
the meeting agenda at least one day in advance and don't overload
meetings on time, even if everyone is not present.
schedule a meeting for more than 2 hours; beyond that concentration
meetings only if necessary.
management can be as informal or as detailed as you want to make
it. Develop a plan to fit your own needs - be flexible throughout
time and tailor it as your needs change.
- It's not how much time you have, It's how well you manage it.